Core concepts
Roles & permissions
Roles decide what each person can see and do — so the right people have the right access, and nothing more.
Access in prepros works on two levels: a team role that sets what someone can do across the workspace, and a production permission that can raise or limit their access on each shoot. Producers get the full picture, freelancers get just their shoot, and sensitive things like billing stay with the people who own them.
The roles
- Owner — full control of the team, including billing.
- Admin — manages people, productions, and settings.
- Member — creates and contributes to productions.
- Viewer — read-only access, for clients and stakeholders.
On each production, people additionally hold a permission level — Manager, Contributor, or Viewer — set by their team role by default and adjustable per production.
What each role sees
Access follows the permission. A Manager runs the whole production; a Contributor works on the shots, looks, and plans relevant to them; a Viewer can follow along without changing anything. Billing and team settings are limited to Owners and Admins.
Tip
Share a production with a client as a Viewer — they see the plan and progress without being able to edit it.
Changing a role
Owners and Admins can change anyone's role from the People list at any time. Changes take effect immediately across every production that person is on.